Free Remote Worker Agreement Template
This agreement formalizes a remote work arrangement between employer and employee. It covers work location, hours, communication expectations, equipment, expenses, data security, performance standards, and termination terms.
Download Template (Google Docs) →
What the Agreement Covers
| Section | What it addresses |
|---|---|
| Position & Duties | Role continues as defined; employee performs all duties remotely |
| Remote Work Location | Specified home address; safe and secure workspace |
| Work Hours | Defined schedule; changes require supervisor approval |
| Communication | Required channels; availability during work hours; status updates |
| Company Equipment | Items provided; care requirements; return on termination |
| Expenses | Pre-approved business expenses reimbursed; personal expenses not covered |
| Data Security | Protect confidential info; follow security policies; no public Wi-Fi for work |
| Performance Standards | Same standards as in-office work; failure may result in termination |
| Health & Safety | Employee responsible for safe home workspace; report injuries |
| Compensation & Benefits | Unchanged; employee must follow timekeeping policies |
| Termination | Either party can terminate with written notice |
| Governing Law | State law jurisdiction |
Full Agreement Text
This Remote Worker Agreement ("Agreement") is made effective as of ________, by and between ________ ("Employee") and ________ ("Company").
1. Position and Duties
The Employee will continue in their role as ________, with responsibilities as outlined in their employment agreement or job description. The Employee agrees to perform all duties to the best of their ability while working remotely.
2. Remote Work Location
The Employee will work from ________, unless otherwise agreed. The Employee agrees to maintain a safe and secure workspace.
3. Work Hours
Regular work hours: ________ to ________, ________. Schedule changes require supervisor pre-approval. The Employee must be available for communication and virtual meetings during these hours.
4. Communication and Availability
The Employee must remain accessible via ________ during work hours and provide regular status updates to their supervisor.
5. Company Equipment
The Company will provide: ________. The Employee agrees to care for equipment and return it upon termination. Additional equipment requires Company approval.
6. Expenses
The Company reimburses pre-approved business expenses per Company policy. The Employee covers personal expenses (internet, phone, utilities) unless otherwise agreed in writing.
7. Confidentiality and Data Security
The Employee agrees to protect confidential Company information, handle all files and communications per the Company's data security policies, and avoid using unsecured public Wi-Fi for work.
8. Performance Standards
The Employee agrees to maintain the same performance, productivity, and quality standards as when working in the office. Failure to meet expectations may result in termination of this Agreement and/or disciplinary action.
9. Health and Safety
The Employee is responsible for ensuring their remote workspace complies with local health and safety regulations. Work-related injuries must be reported immediately.
10. Compensation and Benefits
Compensation, benefits, and employment terms remain unchanged. The Employee must comply with all Company policies, including timekeeping and attendance procedures.
11. Termination
This Agreement may be terminated by either party with ________ written notice. The Company may terminate immediately if the Employee fails to comply with its terms.
12. Governing Law
This Agreement is governed by the laws of the state of ________.
13. Acknowledgment
Employee Signature: ___________________________
Name: ___________________________
Date: ___________________________
Company Signature: ___________________________
Name: ___________________________
Title: ___________________________
Date: ___________________________
When to Use This Agreement
When an employee transitions to remote work — formalize the arrangement before it starts
For new hires starting remotely — include in onboarding paperwork alongside the equipment agreement
For hybrid arrangements — specify which days are remote vs. in-office
When formalizing an informal WFH arrangement — documentation protects both parties
For shorter-term arrangements, see the short-term telecommuting agreement. For company-wide remote work guidelines, see our work from home policy template.
Frequently Asked Questions
Common questions about remote worker agreements.
No federal law requires one, but having a signed agreement protects both parties and clarifies expectations. Some states with predictive scheduling laws may require written documentation of work arrangements.
No. This supplements it. Section 1 explicitly states that responsibilities remain as defined in the original employment agreement.
The agreement specifies a fixed location (section 2). If the employee wants to work from a different location, they should request an amendment — especially if it is a different state, which may have different tax and labor law implications.
Manage Your Remote Team With Confidence
HiveDesk tracks time, monitors activity, and manages attendance for remote and hybrid teams. $5/user/month, all features included.