Time Tracking for Client Billing
Track time by project, task, and client to ensure accurate billing. Generate timesheets, export reports, and share screenshots as proof of work. Know exactly how much each client project costs.
Client Billing Challenges
Accurate time data is the foundation of fair client billing. HiveDesk gives you that data.
Inaccurate Time Records
Manual time entries are unreliable and lead to under-billing or over-billing. Automatic time tracking against projects gives you accurate records.
Billing Disputes
Clients question invoices when there is no proof of work. Screenshots and activity data provide transparency that builds trust.
No Cost Visibility
Without hourly rates tied to tracked time, you do not know the actual cost of each client project. Labor cost tracking shows profitability per client.
Scattered Time Data
Time tracked in spreadsheets or different tools does not give you a unified view. All time data in one place, organized by client and project.
Slow Reporting
Compiling time reports manually for each client takes hours. Export filtered reports as PDF or Excel in seconds.
Missed Billable Hours
Without automatic tracking, billable hours slip through the cracks. Team members track time as they work so nothing gets missed.
Billing-Ready Time Tracking
Track time, costs, and activity so you have everything you need to bill clients accurately.
Project-Based Time Tracking
Set up projects per client. Team members select the project when tracking time. Hours are recorded automatically against the client project.
Timesheet Generation
Timesheets generated from tracked hours with an approval workflow. Managers review and approve before export. Filter by client, project, or team member.
Screenshot Proof of Work
Periodic screenshots at configurable intervals serve as visual proof of work. Share with clients alongside timesheets to build trust and reduce disputes.
Labor Cost Tracking
Add hourly rates to team members and projects. See the cost of each client project based on actual tracked hours.
Export Reports
Export time data as PDF or Excel for use with your invoicing or accounting tools. Filter by date range, client, project, or team member.
Activity Monitoring
Keyboard and mouse activity levels during work sessions show whether billable hours are productive. Activity data backs up time reports.
How It Works
From time tracking to client-ready reports in three steps.
Set Up Client Projects
Create projects for each client. Add tasks within them. Set hourly rates for team members to track labor costs.
Track Time & Activity
Team members select the client project when tracking time. Activity levels and screenshots are captured automatically during work sessions.
Review & Export
Review timesheets and approve hours. Export time reports as PDF or Excel for use with your invoicing or accounting tools.
Frequently Asked Questions
Common questions about using HiveDesk for client billing.
HiveDesk tracks time automatically by project, task, and client. This gives you accurate time data you can use to bill clients. Generate timesheets, export reports, and share activity data as proof of work. HiveDesk does not generate invoices or process payments — it provides the accurate time tracking data your billing workflow needs.
Yes. Set up separate projects for each client and assign team members to multiple projects. When switching between client work, team members select the appropriate project. All time is tracked and organized by client and project for easy reporting.
Timesheets are generated automatically from tracked time. Managers review and approve timesheets before they are finalized. View timesheets by team member, project, or client, and export them for your invoicing or accounting tools.
HiveDesk takes periodic screenshots at configurable intervals during work sessions. These screenshots serve as visual proof of work that you can share with clients alongside timesheets. This transparency helps build client trust and reduces billing disputes.
Yes. Export time tracking data and reports as PDF or Excel. Import the data into your preferred invoicing or accounting software to keep your billing process flexible while ensuring accuracy.
HiveDesk integrates with Asana for project and task management. Track time against Asana tasks and projects to keep your project management and time tracking in sync.
Yes. Add hourly rates to team members and projects. HiveDesk calculates labor costs from tracked hours so you can see how much each client project costs.
HiveDesk is $5 per user per month with all features included in a single plan. Start with a 14-day free trial, no credit card required.
Ready to Get Started?
Try HiveDesk free for 14 days. Track time by project, generate timesheets, and export reports for client billing. $5/user/month, no credit card required.