Time Card Calculator
Enter your daily clock in and clock out times to calculate weekly hours, overtime, and total pay. Overtime is calculated at 1.5x per FLSA rules.
Weekly Time Card
Enter clock in/out times and breaks for each day of the week
Regular Hours
37:30
37.50 hrs
Overtime
0:00
0.00 hrs
Total Hours
37:30
37.50 hrs
How to Use This Time Card Calculator
This calculator works like a digital weekly time card. Fill in your daily entries and see your totals update in real time.
Enter your clock-in time
For each day you worked, enter the time you started. Leave days blank if you did not work.
Enter your clock-out time
Enter the time you finished for the day. The calculator handles overnight shifts that cross midnight.
Set your break duration
Select the length of your unpaid break for each day. Common options include 30 or 60 minutes.
Add your hourly rate (optional)
Toggle on pay calculation and enter your hourly rate to see regular pay, overtime pay at 1.5x, and total pay.
Quick time conversion reference
Understanding Overtime Calculations
The Fair Labor Standards Act (FLSA) sets the federal rules for overtime pay. Here is what employers and employees need to know:
Federal overtime rule
Non-exempt employees must be paid at least 1.5 times their regular rate of pay for every hour worked beyond 40 in a workweek. A workweek is a fixed, recurring 168-hour period (7 consecutive 24-hour periods).
State-specific rules
Some states have stricter rules. California, for example, requires overtime after 8 hours in a single day and double time after 12 hours. Alaska requires overtime after 8 hours per day for employers with 4 or more employees.
Exempt vs. non-exempt
Not all employees qualify for overtime. Exempt employees (typically salaried workers meeting specific duties and salary tests) are not entitled to overtime pay under the FLSA. Most hourly employees are non-exempt.
For a detailed guide on FLSA overtime compliance, see our article on FLSA overtime rules and compliance.
Time Card vs Timesheet: What's the Difference?
While both track work hours, time cards and timesheets serve different purposes and offer different levels of detail.
| Feature | Time Card | Timesheet |
|---|---|---|
| Primary purpose | Track attendance and hours | Track hours by project or task |
| Level of detail | Clock in/out times | Hours allocated to specific work |
| Common format | Daily punch in/out | Weekly or biweekly breakdown |
| Best for | Hourly employees, shift work | Project billing, salaried teams |
| Overtime tracking | Yes, automatically | Depends on implementation |
Many businesses need both. Timesheet software like HiveDesk combines time card functionality with project-level tracking, giving you a complete picture of where employee time goes.
Frequently Asked Questions
How does the time card calculator handle overtime?
The calculator uses the FLSA standard of 40 hours per workweek. Any hours beyond 40 are flagged as overtime. When you enter an hourly rate, overtime hours are calculated at 1.5 times the regular rate.
Can I use this for employees with different hourly rates?
This calculator handles one employee at a time. Run the calculation separately for each employee by entering their individual times and hourly rate, then resetting between calculations.
Does the calculator account for daily overtime?
This calculator uses the federal 40-hour weekly overtime threshold. If your state requires daily overtime (like California, which mandates overtime after 8 hours per day), you will need to account for that separately.
Are paid breaks included in total hours?
The break field in this calculator is for unpaid breaks only. Short paid breaks (5-20 minutes) should not be deducted. If your break is paid, set the break duration to 0 for that day.
How long are employers required to keep time card records?
Under the FLSA, employers must keep payroll records, including hours worked and wages paid, for at least three years. Some states require longer retention periods. Using digital time tracking software makes record-keeping easier and more reliable than paper time cards.
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Replace Paper Time Cards with HiveDesk
HiveDesk automates time tracking, timesheets, and attendance for your team. No more manual time cards. $5/user/month, all features included.