Timesheet Calculator
Fill out a weekly or biweekly timesheet and get daily and total hours in both hours:minutes and decimal format — ready for payroll.
| Day | Start | End | Break (min) | Hours | Decimal |
|---|---|---|---|---|---|
| Monday | 7:30 | 7.50 | |||
| Tuesday | 7:30 | 7.50 | |||
| Wednesday | 7:30 | 7.50 | |||
| Thursday | 7:30 | 7.50 | |||
| Friday | 7:30 | 7.50 | |||
| Saturday | 0:00 | 0.00 | |||
| Sunday | 0:00 | 0.00 | |||
| Week 1 total | 37:30 | 37.50 | |||
Total Hours
37:30
Decimal Hours
37.50
Filling out timesheets by hand? HiveDesk generates them automatically from tracked time — no manual entry, no math errors.
Track it automatically →How to Calculate Timesheet Hours
Record start, end, and break times
Enter the actual clock-in and clock-out time for each day worked, plus the total unpaid break time. Unpaid meal breaks are deducted; short paid rest breaks are not.
Apply your rounding policy (if any)
Some employers round clock times to the nearest 5, 6, or 15 minutes. Under the FLSA, rounding must be neutral over time — the 15-minute option above applies the standard 7-minute rule.
Convert to decimal for payroll
Payroll systems multiply decimal hours by the pay rate. 8 hours 30 minutes is entered as 8.50, not 8.30 — mixing up the two formats is the most common timesheet error.
Need the conversion reference? See our time to decimal conversion chart, or download free Excel timesheet templates if you prefer a spreadsheet.
Minutes to Decimal Quick Reference
The conversions payroll teams use most:
| Minutes | Decimal Hours | Example |
|---|---|---|
| 6 minutes | 0.10 | 7:06 = 7.10 hours |
| 15 minutes | 0.25 | 8:15 = 8.25 hours |
| 20 minutes | 0.33 | 6:20 = 6.33 hours |
| 30 minutes | 0.50 | 8:30 = 8.50 hours |
| 45 minutes | 0.75 | 9:45 = 9.75 hours |
| 50 minutes | 0.83 | 7:50 = 7.83 hours |
Full chart in our minutes to decimal calculator.
Never Fill Out a Timesheet Again
HiveDesk tracks time automatically and generates accurate timesheets for approval — with overtime flagged and decimals handled. $5/user/month, 14-day free trial.
Frequently Asked Questions
How do I calculate timesheet hours?
For each day, subtract the start time from the end time, then subtract unpaid breaks. Add the daily totals for the week. For payroll, convert the total to decimal hours by dividing the minutes by 60 — 38 hours 45 minutes becomes 38.75.
What is the 7-minute rule for timesheets?
When rounding to 15-minute increments, clock times up to 7 minutes past the quarter hour round down, and 8 or more minutes round up. Clocking in at 9:07 rounds to 9:00; clocking in at 9:08 rounds to 9:15. Under FLSA guidance, rounding must be neutral — it cannot systematically favor the employer.
How do I convert timesheet minutes to decimal hours?
Divide the minutes by 60. Fifteen minutes is 0.25 hours, 30 minutes is 0.50, and 45 minutes is 0.75. Our minutes to decimal calculator has the full conversion chart.
Should breaks be included in timesheet hours?
Unpaid meal breaks (typically 30+ minutes where the employee is fully relieved of duty) are excluded from hours worked. Short rest breaks of 5 to 20 minutes are generally counted as paid time under the FLSA and should not be deducted.
What is the difference between a timesheet and a time card?
The terms are used interchangeably today. Historically a time card was the physical card stamped by a punch clock, while a timesheet was the summary document sent to payroll. Both record the same thing: hours worked per day for a pay period.
Related Calculators
Time Card Calculator
Weekly time card with pay calculation and overtime at 1.5x.
Payroll Hours Calculator
Calculate hours for any pay period with CSV export.
Minutes to Decimal Calculator
Convert minutes to decimal hours for timesheets.
Biweekly Pay Calculator
See your gross paycheck for a two-week pay period.
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