Free Agency Timesheet Template
Track billable hours by client and project with our free agency timesheet. Create one online with the generator below, or download the Excel template with auto-calculated totals and billing amounts.
Works with Excel and Google Sheets. No signup required.
Online Agency Timesheet Generator
Log billable hours by client and project, track overtime, and print or save as PDF. Enable client/project tracking below to separate hours by account.
Employee Information
Timesheet Period
Time Entries
| Date | Start | End | Break (min) | Regular | OT |
|---|---|---|---|---|---|
| Mon, Apr 27 | — | — | |||
| Tue, Apr 28 | — | — | |||
| Wed, Apr 29 | — | — | |||
| Thu, Apr 30 | — | — | |||
| Fri, May 1 | — | — | |||
| Sat, May 2 | — | — | |||
| Sun, May 3 | — | — |
Total Hours
0.00
Regular
0.00
Overtime
0.00
Total Pay
$0.00
What's in the Template
| Section | What it tracks |
|---|---|
| Header | Employee name, role, reporting manager, hourly billing rate |
| Period | Start and end dates for the timesheet period |
| Daily entries | Date, weekday, client name, project name, start time, end time |
| Regular hours | Expected daily hours for the team member |
| Overtime | Hours worked beyond regular schedule |
| Billable totals | Daily hours, billing amount, period totals by client |
| Signatures | Employee and manager sign-off for approval |
Built-in formulas
- Daily hours calculated automatically from start and end times
- Overtime calculated when daily hours exceed the regular threshold
- Billing amount = hours x hourly rate per entry
- Weekly and period totals for hours, overtime, and billing amounts
- Filter by client column to generate per-client billing summaries
How to Use This Template
1. Enter team member details
Name, role, manager, and hourly billing rate in the header section.
2. Set the reporting period
Enter the start and end dates for the weekly or biweekly period.
3. Log time daily by client and project
For each work session, enter the client name, project name, start time, and end time. Add multiple rows per day for different clients.
4. Review totals at end of period
Check the auto-calculated totals for hours, overtime, and billing amounts. Verify client allocations are accurate.
5. Export for client invoicing
Filter by client to generate per-client billing summaries. Use the totals for invoicing and payroll processing.
When to Use a Spreadsheet vs. Time Tracking Software
A spreadsheet works when:
- Your agency has fewer than 5 people
- You need a free, no-setup solution to start tracking hours
- Your team is comfortable with Excel or Google Sheets
- You only need basic time logging without activity monitoring
Consider time tracking software when:
- You need automatic time tracking without manual entry
- You manage remote creative teams and need activity visibility
- You want automated timesheet approval workflows
- You need real-time dashboards to monitor team utilization
HiveDesk tracks agency team time automatically at $5/user/month. Start a 14-day free trial →
Frequently Asked Questions
Common questions about agency timesheet templates.
Yes. Add a separate row for each client and project worked on that day. The formulas calculate hours for each entry and sum them in the daily and weekly totals. You can filter by client to generate per-client billing reports.
Yes. Use the project field to distinguish billable client work from non-billable tasks like internal meetings, admin, and business development. Filter or sort by project type to see your billable utilization rate.
Yes. Upload the Excel file to Google Drive and open it with Google Sheets. All formulas carry over. The online generator above also lets you create and print timesheets directly without downloading anything.
Yes. The template works for anyone tracking time by client and project — agency employees, freelancers, contractors, and virtual assistants. The client and project columns make it easy to generate per-client invoices.
Divide the project fee by the total hours logged (including non-billable time like meetings and revisions). This gives you the effective hourly rate per project. Compare across clients to identify your most and least profitable accounts.
Stop Chasing Timesheets — Automate Agency Time Tracking
HiveDesk tracks your creative team's time automatically by client and project. Generate accurate timesheets and client billing reports without manual entry. $5/user/month, all features included.