Stop Tracking Vacation Days in Spreadsheets

A vacation tracker is software that manages employee time off — vacation days, sick leave, personal days, and other PTO. Instead of tracking leave in spreadsheets or email threads, a vacation tracker handles requests, approvals, leave policies, and record-keeping. HiveDesk includes vacation tracking as part of its workforce management platform alongside time tracking, scheduling, and attendance.

With HiveDesk, you set up leave policies with a limit in days, such as 15 vacation days per year. Employees submit time-off requests through HiveDesk, and managers approve or deny them. You can view who is on leave and upcoming time off from a single dashboard, and Scheduled Activity shows leave status for each shift.

Yes. Employees log into HiveDesk to submit leave requests, specifying the dates and leave type. Managers receive the request and can approve or deny it directly in HiveDesk. Both the employee and manager see the updated status immediately, and approved leave shows on the schedule.

Yes. You can create multiple leave policies for different types of time off — vacation, sick leave, personal days, bereavement, parental leave, or any custom category your company needs. Each policy has its own limit in days. HiveDesk does not apply accrual rules, so set the limit to match your policy.

HiveDesk lets you create holiday calendars with national holidays, company-specific holidays, and regional holidays. If your team spans multiple countries or regions, you can assign different holiday calendars to different employees so everyone sees the holidays that apply to them.

Yes. The HiveDesk dashboard shows you a real-time view of who is currently on leave, who has upcoming time off, and the leave status for each scheduled shift. This helps managers plan workloads, avoid scheduling conflicts, and ensure adequate coverage.

HiveDesk combines time tracking data with leave and attendance records to generate accurate timesheets. When an employee takes PTO, it is reflected in their timesheet automatically. Managers approve timesheets through a built-in workflow, then export the data as Excel or PDF for payroll processing.

Yes — that is exactly what it is designed to do. Spreadsheets require manual updates, are prone to formula errors, and offer no approval workflow. HiveDesk moves the whole process into one system: employees request, managers approve, and leave records are kept in one place. No more version conflicts or forgotten updates.

HiveDesk costs $5 per user per month — one plan that includes every feature. Vacation tracking, time tracking, scheduling, attendance, screenshots, timesheets, and reporting are all included. There is a free 14-day trial with no credit card required.

Yes. HiveDesk is built for distributed teams. Remote employees submit leave requests from anywhere, managers approve them online, and everyone has visibility into team availability. The platform also includes time tracking, activity monitoring, and employee scheduling — everything you need to manage a remote or hybrid workforce.