Bill Clients with Confidence. Track Every Consulting Hour.
Consultants juggle multiple client engagements, billing arrangements, and deadlines. HiveDesk tracks every billable hour by client and project automatically — so you bill accurately, protect profitability, and never leave money on the table.
No credit card required · $5/user/month · All features included
Consulting Firms Lose Revenue Every Week. Here's Why.
Most consulting firms rely on end-of-week time entry, spreadsheets, or memory. The result: lost billable hours, inaccurate invoices, and no visibility into project profitability.
Without consulting time tracking
- Consultants reconstruct hours from memory at the end of the week
- Billable hours slip through the cracks — especially short client calls and emails
- No way to prove how engagement hours were actually spent
- Project profitability is unknown until the engagement ends
- Travel time and on-site hours are tracked inconsistently or not at all
- Subcontractor timesheets are unverified before payment
With HiveDesk
- Time is captured automatically — no end-of-week reconstruction or guesswork
- Every billable minute is tracked by client, engagement, and consultant
- Screenshot reports give clients verifiable proof of work
- Real-time dashboards show project hours versus budget at any time
- Mobile app tracks travel and on-site time from anywhere
- Subcontractor hours are verified with screenshots before payment
Multi-Client Engagement Tracking
Track every billable hour across every client engagement
Consultants lose revenue when billable hours go untracked. HiveDesk captures time automatically as your team works — organized by client, engagement, and task. Switch between client projects with one click. At billing time, pull per-client timesheets that account for every minute.
- Organize projects by client and engagement type
- One-click switching between client engagements throughout the day
- Separate billable hours from internal non-billable time
- Per-client time reports ready for invoicing
- Track time on desktop, mobile, or Chrome browser
Project Profitability
Know which engagements make money and which ones don't
Without accurate time data, consulting firms cannot tell which clients are profitable and which are draining resources. HiveDesk gives you real-time visibility into hours worked versus budget on every engagement — so you can course-correct before profitability erodes.
- Compare actual hours against estimated hours per engagement
- Identify clients and projects that consistently run over budget
- Track billable utilization rates across your consulting team
- Use historical data to improve scoping and pricing for proposals
- Separate billable from non-billable time to see true utilization
Client Billing & Proof of Work
Bill clients with proof, not promises
When clients question where their engagement hours went, you need more than a spreadsheet. HiveDesk gives you verified time records backed by screenshot reports. Share them alongside your invoices to eliminate billing disputes and justify every hour billed.
- Screenshot reports serve as verifiable proof of work for clients
- Per-client timesheets show hours by consultant and task
- Export billing reports as PDF or Excel — ready for your invoices
- Eliminate revenue leakage from forgotten or unlogged billable hours
- Track engagement utilization — show clients exactly how hours are spent
Timesheets & Payroll
From tracked hours to payroll in minutes
Stop manually calculating hours for payroll. HiveDesk auto-generates timesheets from tracked time, runs them through a manager approval workflow, and exports clean data for your payroll software. Overtime, attendance, and time-off data are all included.
- Auto-generated timesheets with built-in approval workflow
- Manager review and approve before payroll processing
- Overtime hours tracked and flagged automatically
- Export approved timesheets as Excel for any payroll software
- Attendance and time-off records maintained continuously
How Consulting Firms Use HiveDesk
Every consulting role benefits from automatic time tracking. Here is how different teams use HiveDesk day to day.
Management Consultants
Strategy and management consultants juggle multiple client engagements with different billing arrangements. Track hours across retainer, hourly, and fixed-fee projects to ensure every billable minute is captured and every engagement stays profitable.
- Track hours across simultaneous client engagements
- Monitor retainer utilization and hourly billing accuracy
- Compare estimated versus actual hours for profitability analysis
IT & Technology Consultants
Technical consultants split time between on-site implementations, remote support, and internal work. HiveDesk tracks all three separately so you bill clients accurately and maintain visibility into where technical hours go.
- Separate on-site, remote, and internal hours
- Track implementation projects against fixed budgets
- Generate client-ready timesheets for technical engagements
Independent Consultants & Solopreneurs
Solo consultants need a simple way to track time across their client portfolio without the overhead of enterprise tools. HiveDesk is one click to start, one click to switch clients, and timesheets are ready for invoicing.
- One-click time tracking with no complex setup
- Per-client timesheets ready for invoicing
- Track billable versus non-billable hours for utilization insights
Consulting Teams & Subcontractors
Consulting firms that staff engagements with a mix of full-time consultants and subcontractors need a single system for all time tracking. Verify subcontractor hours with screenshots and approve timesheets before payment.
- Track subcontractor hours alongside full-time staff
- Verify work with periodic screenshots before approving payment
- Consolidated time reports across all team members per engagement
Everything Your Consulting Firm Needs. $5/User/Month.
One plan with every feature included. No tiers, no hidden fees, no per-feature upsells.
Automatic Time Tracking
One-click timer on desktop, mobile, and browser. Time is recorded by client, engagement, and task — no manual entries.
Activity Monitoring
Periodic screenshots and activity levels provide proof of work for remote consulting engagements without micromanaging.
Employee Scheduling
Assign consultants to client engagements and shifts. Track schedule adherence and balance workloads across projects.
Timesheets & Approval
Auto-generated timesheets with manager approval. Export per-client reports as PDF or Excel for invoicing.
Attendance & Leave
Track attendance automatically from clock-in data. Manage PTO requests and approvals for your consulting team.
Real-Time Dashboards
See who is working on which client engagement, right now. Drill into projects, tasks, and individual consultants.
Trusted by Teams Across 6 Continents Since 2011
We have used every time tracking software under the sun, and they all fall short in some area that we need, but overall HiveDesk has met our needs. Their PDF screenshot reports are clean, easy to use and understand. Our clients prefer them over the complicated reports of other systems.
HiveDesk has been instrumental in helping us manage our remote team effectively. The automatic time tracking and screenshot features give us the visibility we need without micromanaging. Setup was straightforward and our team adopted it within a day.
Simple Pricing for Consulting Firms
One plan with all features included. Scale your team up or down as engagements change.
All features included
- Automatic time tracking across all devices
- Activity monitoring with screenshots
- Employee scheduling
- Attendance & leave management
- Project & task tracking by client
- Timesheet generation & approval
- Reporting & analytics dashboards
- Asana integration
No credit card required
Frequently Asked Questions
Everything you need to know about time tracking for consultants.
HiveDesk automatically tracks time while consultants work on client engagements. Create separate projects for each client and engagement, and consultants switch between them with one click. At the end of the billing period, generate per-client timesheets that show exactly how many hours were spent on each engagement — broken down by consultant, task, and date.
Yes. Set up projects to match your billing structure. For hourly engagements, HiveDesk tracks every minute for direct invoicing. For retainer clients, track hours against the retainer to show utilization. For fixed-fee projects, monitor actual hours against budget to protect profitability. All arrangements generate separate reports.
Create separate tasks or sub-projects for travel, on-site work, and off-site work within each client engagement. Consultants select the appropriate task when they start the timer. The iOS mobile app lets consultants track time while traveling or working at a client site — no laptop required.
HiveDesk tracks actual hours against every engagement, giving you the data to calculate profitability per client and per project. Compare estimated hours versus actual hours to identify engagements that run over budget. Use historical time data to improve scoping and pricing for future proposals.
Yes. Any number of consultants can track time against the same client project simultaneously. Each consultant's hours are recorded separately. Managers see a consolidated view of all hours by engagement, and can generate timesheets that break down time by individual consultant for client billing.
HiveDesk takes periodic screenshots while consultants work, providing verifiable proof of work. This is particularly valuable for remote consulting engagements where clients want transparency. Screenshot frequency is configurable, and consultants always know when tracking is active. You can share screenshot reports alongside invoices.
HiveDesk integrates with Asana for task and project management. You can track time directly against Asana tasks, link hours to specific deliverables, and keep your project management workflow intact while getting accurate time data for client billing.
HiveDesk auto-generates timesheets from tracked time data. Filter by client, date range, consultant, or engagement. Managers review and approve timesheets through a built-in approval workflow. Export approved timesheets as PDF or Excel — ready to attach to your client invoices or import into your accounting software.
HiveDesk has native apps for Windows, macOS, and Linux desktops, an iOS mobile app, a Chrome browser extension, and a web dashboard accessible from any browser. Consultants can track time from the office, at a client site, while traveling, or working from home.
HiveDesk costs $5 per user per month — one plan that includes every feature. No tiers, no per-feature upsells, no hidden fees. You get time tracking, screenshots, scheduling, attendance, leave management, task tracking, timesheets, and reporting. There is a free 14-day trial with no credit card required.
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Join teams worldwide who trust HiveDesk for workforce management, time tracking, and employee monitoring. $5/user/month, all features included.