Track Project Hours by Phase. Bill Clients by the Tenth of an Hour.

Create projects for each client and set up tasks for each phase — schematic design, design development, construction documents, bidding, and construction administration. Architects select the relevant phase when they start the timer. At billing time, generate timesheets that break down hours by phase, showing clients exactly where their budget was spent.

Yes. HiveDesk tracks time to the minute, which you can convert to tenths of an hour (6-minute increments) when generating timesheets. Export time data as Excel and apply your preferred rounding rules for AIA-compliant invoicing. Per-phase breakdowns make it straightforward to align timesheets with standard architecture billing formats.

Architects typically work on several projects in different phases at the same time. HiveDesk lets your team switch between projects with one click — time is automatically allocated to the correct client and phase. Real-time dashboards show how hours are distributed across your active projects.

Yes. Create separate tasks for site visits, client meetings, and office design work within each project. The iOS mobile app lets architects track time during site visits without a laptop. You get a clear breakdown of field time versus design time for each project.

HiveDesk provides real-time dashboards showing who is working on which project, for how long, and what their current workload looks like. Employee scheduling lets you assign architects and staff to specific projects and shifts. When deadlines overlap, you can see where team capacity is available.

HiveDesk takes periodic screenshots while your team works, providing a visual record of activity. For architecture firms, this means you have verifiable proof of design work for client billing. Screenshot frequency is configurable, employees always know when tracking is active, and HiveDesk never accesses your design files — it only captures screen images.

HiveDesk integrates with Asana for task and project management. You can track time against Asana tasks, link hours to specific deliverables, and maintain your project management workflow while getting accurate time data for billing.

HiveDesk auto-generates timesheets from tracked time data. Filter by client, project phase, date range, or team member. Managers review and approve timesheets through a built-in approval workflow. Export approved timesheets as PDF or Excel — formatted and ready to attach to your invoices.

HiveDesk has native apps for Windows, macOS, and Linux desktops, an iOS mobile app for site visits, a Chrome browser extension, and a web dashboard accessible from any browser. Your team can track time from the studio, at a client meeting, on a construction site, or working from home.

HiveDesk costs $5 per user per month — one plan that includes every feature. No tiers, no per-feature upsells, no hidden fees. You get time tracking, screenshots, scheduling, attendance, leave management, task tracking, timesheets, and reporting. There is a free 14-day trial with no credit card required.