Agency time tracking and timesheet software
Easy-to-use time tracker for agencies to track billable hours, project, cost, and tasks. See which projects are profitable and which ones are losing money.
What's the purpose of agency time tracking?
Labor cost constitutes 65-70% of direct cost for any agency. So, it makes sense for agencies to track time of their employees.
Agency time tracking gives you insights into your processes and people. By tracking time correctly, you get to see how your people spend time and how your processes help or hinder the efficiency of your team.
Many agencies track time just to monitor employees’ work hours and for paying them. While it serves an operational need, it does not deliver the true value that an agency can get from a timesheet software.
Some agency owners believe that they should use a time tracking software only if they bill clients for the hours worked. But that’s a wrong approach. Have you seen any manufacturer not keeping track of its bill of materials? Then why should an agency not keep track of labor cost, the biggest direct cost in delivering its service?
Having data on how you spend your time will help you be more efficient, scalable, predictable—and prevent situations where people must work overtime just to hit deadlines.
Automatic time tracking and timesheets for agencies
Is your agency using manual timesheets? You’re leaving money on the table!
Employees spend 3-5% of their time on filling up manual timesheets. It’s time you can save with HiveDesk time tracking software. You can also recover an additional 5-7% of billable time your employees may forget to put on their timesheets. Together, automatic time tracking can help you get up to 10% more revenue every month!
HiveDesk generates accurate timesheets for your client projects. Just create projects for each client and assign employees to projects. HiveDesk will collect time spent on each project for each employee.
You can log into your dashboard at any time to see how much time was spent on each project and how much time each employee has worked on the project. You can generate timesheet reports for each project and employee.
You save time in preparing timesheet & invoice and bill your agency’s clients accurately with HiveDesk time tracking software.
Calculate project profitability for each client
You can calculate project profitability for each client by tracking cost in HiveDesk. Just enter individual pay rate or hourly cost for each employee assigned to the project. When you generate the project timesheet, you also get accurate cost data for the project based on the hourly rates you entered. Compare cost and profits to identify your agency’s most profitable projects and clients.
Over time, your agency will have a solid baseline data for estimating cost for future projects so you can bid with confidence and be profitable.
Manage client tasks and projects for your agency
HiveDesk is not just a time tracking and timesheet app for your agency – it’s also a task and project tracking tool. Stay on top of all your tasks and projects in one central place.
You can create as many clients and internal projects as needed. Assign employees to work on different projects to track how much time is spent on each project. Track cost incurred on each project by entering the hourly rate for each employee in the project.
Create tasks in your projects and assign them to employees. Add due dates to tasks to track their status. Employees mark the tasks as completed as they complete them.
Track time taken to complete each task. See which tasks take more time than planned.
The project and employee sections show the status of each task and which tasks are behind schedule. You can also track tasks on the task calendar in the dashboard.
Spend time managing your agency, not tracking time
Using HiveDesk time tracking for your agency is super easy:
- Sign up for your 14-day free trial
- Create projects for each client and assign employees to projects
- Ask your employees to download and install the client software
- Tell employees to start the client software when they start work
HiveDesk client will automatically track time and log it in the server for you to see. With time tracking on autopilot, you can focus on managing clients, growing business and increasing profit instead of worrying about how your team is reporting time.
Excellent solution to improve your agency’s performance
HiveDesk gives you visibility into your agency’s work. You can see which activities take more time and cost more money. You will find out who in your team needs help and where. With HiveDesk time tracking, you can improve your agency’s productivity and financial performance.
Make your agency more efficient and profitable with HiveDesk for just $5/employee!
Choose a plan that best fits your team
Join 2000+ happy users who have tracked over 3 million hours of employee time with HiveDesk.
5 User plan
5 Users and Managers + 1 Account Owner/ Admin
10 User plan
10 Users and Managers + 1 Account Owner/ Admin
20 User plan
20 Users and Managers + 1 Account Owner/ Admin
50 User plan
50 Users and Managers + 1 Account Owner/ Admin
100 User plan
100 Users and Managers + 1 Account Owner/ Admin
Need a larger plan? Email firstname.lastname@example.org