Timekeeping Software - What It Is And How to Use It?

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Timekeeping software is an invaluable tool for businesses of all sizes. It enables organizations to track employee work hours, manage attendance and payroll, and easily monitor labor costs.

It eliminates human error, minimizes paperwork, and streamlines payroll processing.

Before computers became commonplace, businesses used pen and paper for timekeeping. Electronic timekeeping became popular in the 80s and 90s with the introduction of spreadsheet software like Excel and Lotus123.

Spreadsheet software is easy to use and well-suited for data keeping. It’s easy to set up a timesheet template in Excel that employees can fill in every week or month.

While spreadsheets are better for timekeeping than paper, they are not ideal. Employees can still make errors while filling the timesheets manually. The HR or payroll team needs to spend hours in collecting and processing the information.

A timekeeping software eliminates manual data entry and processing. It collects start, end and break times for employees automatically. The information is stored in a central database that managers can access. Since all the data is in one place, it’s easy to access, process and analyze.

With timekeeping software, employers can also provide employees with greater flexibility and control over their schedules. This increases productivity and satisfaction for both the employer and employee.

By automating tedious and time-consuming task of timekeeping, businesses can focus their energy and resources on more meaningful aspects and improve their bottom line.

With a comprehensive timekeeping software, businesses can maximize efficiency and gain the insight they need to make informed decisions.

In this blog post, we’ll explore the benefits of timekeeping software, its features and how to choose the right system for your business’s needs.

Timekeeping software

What is a timekeeping software?

Time keeping software is a computer program that enables users to track and log working hours, attendance, and other related information. It’s used in businesses to facilitate payroll and labor management, as well as providing oversight into business operations.

Time keeping software can help employers ensure that staff are working the required hours, and that they are being paid appropriately. It is also used to monitor employee productivity and to provide analytics that can be used to improve operational efficiency.

Automatic time tracking, timesheets and project tracking

Main features of timekeeping software

Many business owners and managers find themselves asking, “What is time tracking software and what are the main features?”

To answer that question, let’s start by looking at the most important features of time tracking software.

Record work hours

One of the main features of time tracking software is the ability to record work hours. This feature allows users to accurately keep track of their hours, as well as the hours of any employees they manage. This feature also helps to ensure that employees are staying on task and putting in the right amount of work hours each day. Additionally, this feature can help to ensure that employees are not overworking themselves, as they can easily review their hours and make sure that they are not exceeding their allotted work hours.

Create automatic timesheets

One of the most useful features of time tracking software is the ability to create automatic timesheets. This feature saves time by automatically filling in the hours spent by each employee on each task and project. This information is used to accurately track hours worked, enabling employers to make sure that their employees are paid as they should be. Automatic timesheets also help employers to maintain a record of employee hours for tax purposes. Another advantage is that they help employers to quickly and accurately identify any issues related to overtime or misusing work hours.

Manage projects

Project management is a core feature of many time tracking software solutions. With project management tools, users can organize tasks, create schedules, and assign resources to each task. This helps to improve project efficiency, as users can easily view their progress and ensure that tasks are getting done on time. Additionally, project management features can provide an overview of the entire project, allowing users to make sure that all the tasks are completed and that the project is on track. Project management features can also help to monitor team performance, ensuring that everyone is working together to meet project goals.

Track overtime

Many time tracking software systems offer the ability to track overtime hours. This is a great way to ensure that employees who work extra hours are paid fairly and accurately. Overtime tracking also helps employers stay in compliance with labor laws, as they can easily monitor when employees reach the threshold for overtime and make sure they are compensated accordingly.

Generate reports for analysis

Generate Reports for Analysis is a feature of time tracking software that allows users to quickly and easily generate reports for data analysis. This allows users to have a better understanding of how their time is being used, and what areas need improvement. Reports can be generated on time usage, productivity, task completion, and more. This feature can be used to help develop strategies for improving time management, or to identify areas where time is being wasted. It is also helpful for tracking project progress and making sure deadlines are being met.

Manage time off

Timekeeping software can also track when an employee is absent. By using this information, a business can keep track of time off for each employee. This helps in making sure that employees are not taking more time off than they are allowed. Keep track of time off using a software helps businesses comply with labor laws.

Manage team

With detailed information about how your employees spend time at work, you can manage your team more effectively. You can see who is working more and who is working less. Timekeeping ensures that you pay your employees correctly and stay compliant with government regulations.

Bill clients

If you do time and material business, timekeeping software will help you bill your clients accurately. Since the software automatically collects time record and generates timesheets, your clients will trust it more than a manual timekeeping system.

Timekeeping software with project and task tracking

Benefits of timekeeping software

Timekeeping software helps to streamline the process of keeping track of employee hours and calculating payroll. Benefits of tracking software include improved accuracy, increased productivity, and better compliance with labor laws.

The software eliminates the need for manual time tracking and ensures that employee time is tracked accurately and without any errors. This eliminates the need for manual calculations and the possibility of human error. By automatically tracking and calculating employee hours, businesses are able to save time and increase their overall efficiency.

Time tracking software also helps to ensure that businesses comply with labor laws and regulations. By providing an accurate record of employee hours and wages, businesses are able to ensure that they are providing their employees fair wages and adhering to all state and federal wage and hour requirements.

How to find the best time tracking software?

When it comes to finding the best time tracking software, there are a few factors to consider:

  • First, you should read user reviews and compare features to see what other people think about the software.
  • Next, you should look at the pricing structure and ensure that the software meets your budget.
  • You should also consider the ease of use and the compatibility with your current system.
  • Finally, you should look for customer service and support options should you need help with the software.

By taking all of these factors into consideration, you can find the time tracking software that best meets your needs.


In conclusion, timekeeping software is an invaluable tool for companies of all sizes. Not only does it make it easier to track hours worked and project progress, but it can also help you identify inefficiencies and areas for improvement in your business processes. With the right software, you can ensure that your company runs efficiently and productively, while also making sure that your employees are paid for the work they do.

Keeping track of the amount of time spent on projects can be a difficult task, especially if you have multiple people or departments involved. Time tracking software can help you keep tabs on everything, from how long it takes to complete a task to how many resources are allocated to a project.

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