How to measure employee productivity with HiveDesk

Track employee tasks, time, activities and cost. Measure employee productivity to improve the performance of  your business.

4 min read

Follow these steps to measure employee productivity with HiveDesk:

  • Create your free account to get started.
  • Add employees to your team. Create and assign tasks.
  • Your employees install the HiveDesk app and start it to track time, tasks, activities, and more.
  • Log into HiveDesk web portal to see reports about employee productivity.
  • Navigate to Team > Active in the left-hand navigation column.
  • You will see a snapshot of your employees – hours worked, tasks completed and open tasks.
Measure employee productivity
  • Click on Timesheet > Detailed timesheet to see detailed timesheet of every employee. Employee timesheet tells you how many hours the employee worked in the reporting time period.

  • Click on Group by Tasks to see timesheet report for each task.
  • Select Projects to see timesheet by projects
  • The Date tab shows timesheets for each date.
  • To see employee activity reports, click Activity > Member Activity.

  • To see employee screenshots, click Reports > Screenshot report.

  • The Charts report shows you Performance chart by projects.

With so much data about your employee’s work hours, tasks, and activities, you can easily compare their productivity to identify top and bottom performers.
Timesheet data for measuring employee productivity

Measure employee productivity with HiveDesk

What is employee productivity?

Employee productivity refers to the efficiency and effectiveness of an individual’s work output within a given timeframe. It is a crucial element for the success of any organization as it directly impacts the profitability and growth of the business.

A productive employee not only completes tasks accurately and timely but also contributes to the overall success of the team. However, employee productivity can be affected by various factors such as workload, job satisfaction, motivation, and work environment. It is important for employers to identify and address these factors to ensure a productive workforce.

Therefore, it is crucial for organizations to encourage open communication and provide necessary resources to foster employee productivity.

Why should you measure employee productivity?

Measuring employee productivity is an essential aspect of any successful business. It allows employers to gain a comprehensive understanding of their workforce, identify areas of improvement, and optimize workflow processes.

By tracking performance metrics such as output, efficiency, and quality, employers can identify top-performing employees, reward them accordingly, and provide necessary support to underperforming ones.

Measuring productivity also helps in gauging the impact of business initiatives and decision-making strategies on employee performance. It enables employers to monitor progress towards business goals and make informed decisions about resource allocation.

How to measure employee productivity?

As a business owner or manager, you know that employee productivity is a crucial aspect of running a successful operation. It is important to ensure that your employees are working efficiently and effectively to achieve the company’s goals.

However, measuring productivity is not always a straightforward task. Depending on the nature of your business and the roles of your employees, there are various methods and metrics that can be used to measure productivity. This can be a daunting task and can require a lot of trial and error before you find what works best for your organization.

Irrespective of the specific methods you use to measure employee productivity, you will need to track two basic metrics – time spent and output produced by the employee.

Challenges in measuring employee productivity?

Measuring employee productivity is often a complex and challenging task for managers and employers. One of the biggest challenges in measuring employee productivity is determining what factors to measure.

While productivity is often associated with output and efficiency, it is also important to consider other factors such as quality, innovation, and teamwork. It can be difficult to quantify some aspects of productivity, such as employee morale and job satisfaction. The subjective nature of productivity measurements can lead to biased evaluations and inaccurate results.

Despite these challenges, it is essential for businesses to establish clear and fair productivity metrics to improve employee performance and drive business growth.

Challenges in measuring employee productivity for remote employees?

Measuring employee productivity for remote employees is challenging. Without physical presence, it can be difficult to determine how effectively an employee is working.

Traditional methods of measuring productivity, such as visual observation, may not be feasible for remote workers. Instead, organizations must rely on technology, such as time-tracking software and project management systems.

But measuring productivity solely based on output can overlook the value of collaboration and communication between team members. Thus, accurately measuring employee productivity for remote workers requires a more nuanced approach that takes into account both tangible and intangible contributions.

How productivity tools help in measuring productivity?

Productivity tools help in measuring productivity in a multitude of ways. These tools enable organizations to track employee work hours, project timelines, and task progress, providing insights into areas that need improvement.

Productivity tools also allow managers to identify and eliminate bottlenecks in workflows and streamline processes for maximum efficiency. With the help of these tools, businesses can optimize their operations, reduce costs, and increase profitability.

Productivity tools are an indispensable asset in the modern workplace, and their use is crucial for businesses to remain competitive.

What is the labor productivity method?

The labor productivity method is a system used by businesses to measure the efficiency of their workforce. It involves calculating the amount of output that can be produced by each employee in a given time frame and using that data to assess the overall productivity of the organization.

This method is particularly useful for companies in industries that rely heavily on human labor, such as manufacturing or service sectors.

By tracking labor productivity, businesses can identify areas where improvements can be made in terms of employee training, equipment upgrades, or process optimization.

The labor productivity method is an essential tool for businesses looking to maximize their efficiency and profitability.

What is the hours worked method?

The hours worked method is a method of calculating employee pay based on the number of hours worked. This method is commonly used for employees who are paid on an hourly basis.

The hours worked method calculates employee pay based on the number of hours worked in a pay period, multiplied by the employee’s hourly rate of pay. This method ensures that employees are paid for the exact time they have worked, which is important for both the employer and the employee.

However, it is important to note that the hours worked method may not be appropriate for all types of employees, such as salaried employees or those who work irregular hours.

Employers should carefully consider which method is most appropriate for their workforce.

 

What affects employee productivity within a company?

A multitude of factors can have a significant impact on employee productivity.

The work environment plays a crucial role in determining employee productivity. A clean, organized, and well-equipped workspace can ensure that employees can focus on their tasks without distractions.

Effective communication between management and employees can also affect productivity. When employees receive clear direction and feedback, they are more likely to stay on task and complete their work efficiently.

Finally, employee engagement and motivation are important drivers of productivity. Providing opportunities for professional development, recognition, and incentives can help to keep employees engaged in their work and motivated to stay productive.

What our customers are saying about us

Capterra Review
5/5

“Great tool for outsourced staff!”

HiveDesk is an amazing tool for business owners that are using outsourced staff. It gives you the ability to see the screen shots of what your staff is doing as they are logged in, report hours, keep them accountable, organize your time by projects and print off payroll reports.

– Brook B. Owner
Executive Office, 1-10 employees
Used the software for 6-12 months

5/5

“Keeps honest people honest.”

In today’s world, remote work is a given. We use this software to handle those challenges. We tried a lot of the competitors and for many reasons HiveDesk won. Plus, team loves their support. Fast and attentive.

– Dave M. CEO
Computer Software, 11-50 employees
Used the software for 2+ years

Manage employee shift schedule and track time with HiveDesk

Manage your work from home employees and remote workers.

Desktop Time Tracker

A desktop time tracker tracks employee time on a desktop or laptop. It’s a valuable tool for individuals and businesses looking to improve productivity and manage their time effectively. This software allows users to track the amount of time spent on different tasks and projects, providing valuable insights into how time is being allocated.
With a desktop time tracker, users can easily monitor and analyze their work patterns, identify areas of improvement, and make informed decisions to optimize their productivity. These trackers often come with features such as customizable reports, reminders, and integration with other productivity tools, making it even easier to stay on top of tasks and deadlines.
Whether you are a freelancer trying to maximize billable hours or a team leader aiming to improve project efficiency, a desktop time tracker can be an essential tool to boost productivity and achieve better time management.

Browser Extension Time Tracking

Using a browser extension for time tracking can increase your productivity and help you stay focused on your tasks. These extensions provide a convenient way to monitor how much time you spend on different websites and applications, giving you valuable insights into your digital habits.
With the ability to set goals, track breaks, and receive notifications, these extensions serve as a powerful tool to manage your time effectively and prioritize your work. By analyzing the data collected, you can identify patterns, discover time-wasting activities, and make informed decisions to optimize your workflow. Whether you're a freelancer, a student, or a professional, incorporating a browser extension for time tracking can be a game-changer in boosting your productivity and achieving your goals.

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Absence Management Software

Absence Management Software is a tool used by organizations to track and manage employee absences. With it, employers can monitor and record employee leaves, holidays, vacations, or other types of absences. It streamlines the process of requesting and approving time off, making it easier for both employees and managers to stay organized and ensure proper coverage.
Absence Management Software simplifies the task of managing employee attendance and ensures smooth operations within the workforce. It helps organizations comply with labor laws and regulations regarding leave entitlements and policies.

Absence Tracker

An absence tracker is a digital tool or software designed to help organizations easily and efficiently manage employee absences. With an absence tracker, employers can keep track of employee leaves, including vacation days, sick days, personal days, and other types of absences. It allows employers to maintain accurate records and monitor patterns of employee attendance, which can be helpful for planning purposes and ensuring proper coverage.
An absence tracker can provide employees with transparency regarding their remaining paid time off and allow them to submit absence requests and receive approvals electronically. This streamlines the process for both employers and employees, reducing administrative tasks and improving overall communication within the organization.

Absence Tracking

Absence tracking refers to the process of monitoring and recording employees' absences from work. It allows organizations to keep track of employees' time off, including vacation days, sick leave, personal days, and other forms of leave. Effective absence tracking systems help employers maintain accurate records and ensure compliance with company policies and labor laws.
By implementing an absence tracking system, businesses can streamline their processes, improve productivity, and effectively manage workforce attendance. With the help of digital tools and software, tracking and managing employee absences has become more efficient and convenient, enabling organizations to effectively plan and allocate resources while ensuring a smooth workflow.

Attendance Tracker

Attendance Tracker is a tool for effectively managing and monitoring attendance in various settings. It simplifies the task of keeping track of attendance records, whether it's for a classroom, workplace, or event. The Attendance Tracker allows administrators to easily input and update attendance data, generate detailed reports, and identify trends or patterns in attendance behavior.
By providing real-time insights into attendance patterns, this tool empowers users to take proactive measures to improve attendance rates and enhance overall productivity.

Attendance Tracking

Attendance tracking refers to the systematic method of recording and monitoring the presence or absence of individuals, such as employees or students, during a specific period of time. It involves the use of various tools and techniques to keep accurate records of attendance, including time clocks, electronic systems, or even manual sign-in sheets.
The primary purpose of attendance tracking is to have a reliable and organized system in place to monitor and manage attendance, track attendance trends, and ensure compliance with attendance policies and regulations.

Automatic Time Tracking

Automatic time tracking revolutionizes the way we manage our time and increase productivity. By automatically recording the time spent on various tasks and activities, this technology eliminates the need for manual log entries and provides accurate insights into how we spend our time.
Automatic time tracking allows individuals and businesses to analyze their time usage patterns and make informed decisions to optimize efficiency. With the ability to track time across different devices and platforms, this technology offers convenience and flexibility for users in managing their schedules effectively.

Billable Hours Software

Billable Hours Software is used by professionals and businesses to track and manage their billable hours. This software allows users to accurately record the time spent on various tasks or projects, making it easier to generate invoices and track client billing.
With features such as automated time tracking, project management, and reporting capabilities, this software provides a streamlined and efficient solution for professionals in industries such as law, consulting, and freelancing. Businesses can effectively monitor their productivity, ensure accurate billing, and improve overall profitability by using a billable hours software.

Billable Time

Billable time refers to the hours or units of work that can be charged to a client or customer. In professional services industries such as consulting, legal, or software development, tracking billable time is crucial for accurately invoicing clients and determining the profitability of projects.
This includes tasks such as client meetings, research, analysis, and any other work directly related to the project. Properly managing billable time is essential for maximizing revenue and ensuring fair compensation for the services provided. By accurately recording and categorizing billable hours, businesses can also gain insights into resource allocation and identify areas for improving productivity and efficiency.

Billing Rates

Billing rate refers to the cost or fee charged for a particular service provided by a professional or business. Typically, the billing rate is defined per hour. The rates can vary depending on various factors such as the level of expertise, experience, industry standards, and the complexity of the service being offered.
It's important to set their billing rate strategically to ensure it generates profit while keeping the business competitive.
Clients should carefully consider these rates when engaging the services of a professional or business to ensure they align with their budget and expectations. Understanding and discussing billing rates is an essential aspect of any business or professional relationship to ensure transparency and clarity in financial arrangements.

Budget Tracking

Budget tracking is vital for managing business and project finances effectively. It involves keeping a detailed record of income and expenses to understand where money is being spent and to identify areas where adjustments can be made. With budget tracking, businesses can gain a clear overview of their financial situation and make informed decisions about income and spending. By diligently tracking expenses and comparing them to a pre-determined budget, businesses can identify activities that are losing money and those that make money for the business.
Budget tracking provides a sense of control and empowerment over business finances.

Cycle Time Calculator for Tasks

The Cycle time calculator for tasks allows teams to accurately assess the time it takes to complete specific tasks within a project. By inputting the start time and end time of a task, the calculator automatically calculates the cycle time, giving project managers a clear understanding of the efficiency and productivity of their team.
This information is crucial for identifying bottlenecks, optimizing workflows, and improving overall project performance. With the cycle time calculator, project managers can make data-driven decisions, streamline processes, and ensure timely delivery of projects. It is an essential resource for any organization looking to enhance their project management practices and achieve higher productivity levels.

Business Expense Tracker

The Business expense tracker is used for managing and monitoring expenses within a business, a department, or a project. It provides a streamlined and efficient way to track all financial transactions related to the company's operations. With it, businesses can easily record and categorize expenses, generate expense reports, and analyze spending patterns. By keeping a close eye on expenses, businesses can make informed decisions, identify areas of overspending, and implement cost-saving strategies.
Business expense tracker is an essential component of financial management, helping businesses stay organized and maintain financial health.

Business Operations Software

Business operations software is a group of digital tools and applications designed to streamline and enhance various aspects of a company's operations. From project management and resource allocation to inventory management and customer relationship management (CRM), these software solutions provide businesses with the means to automate and optimize their processes.
By centralizing data, facilitating collaboration, and providing real-time analytics, it enables organizations to make more informed decisions, improve efficiency, and ultimately drive growth.

Business Operations Software

Capacity planning software is a powerful tool that enables organizations to effectively manage and optimize their resources. With this software, businesses can accurately forecast their future resource needs based on historical data, current utilization rates, and projected growth.
By analyzing factors such as workload, server capacity, network bandwidth, and storage requirements, capacity planning software allows businesses to proactively allocate resources, identify bottlenecks or potential issues, and make informed decisions to ensure smooth operations.
This software also provides real-time monitoring and reporting capabilities, allowing businesses to track resource usage, identify trends, and make necessary adjustments to maintain optimal performance.

Capital Expense Management

Capital expense management refers to the process of effectively managing and controlling the expenses associated with acquiring, maintaining, and upgrading long-term assets or infrastructure within a business. This involves carefully planning and budgeting for capital expenditures, such as purchasing new equipment, renovating facilities, or investing in technology systems.
The goal of capital expense management is to optimize the allocation and utilization of financial resources, ensuring that investments are aligned with business objectives and deliver the desired return on investment. By implementing rigorous evaluation criteria, monitoring spending, and conducting regular reviews, organizations can make informed decisions regarding capital expenditures, mitigate risks, and maximize the long-term value of their assets.

Categorization of Time Entries

The categorization of time entries refers to the process of organizing and classifying various activities or tasks based on their time-related attributes. This practice is essential for efficient time management, allowing individuals or organizations to track and analyze how time is spent.
By categorizing time entries, it becomes easier to identify patterns, allocate resources effectively, and prioritize tasks accordingly. Common categories for time entries may include project-specific tasks, meetings, administrative work, breaks, and personal activities. By implementing a systematic categorization system, individuals can gain a better understanding of how their time is being utilized and make informed decisions to optimize productivity and achieve their goals.

Client Billing or Invoicing Software

Client billing software enables businesses to efficiently manage their invoicing and payment processes. The software automates the billing cycle, from generating and sending invoices to tracking payments and managing client accounts. It provides businesses with a centralized platform to streamline their billing operations, reducing the time and effort required for manual invoicing tasks.
With features like customizable invoice templates, automated payment reminders, and robust reporting capabilities, client billing software simplifies financial management and improves cash flow.
Whether you are a freelancer, a small business owner, or part of a larger organization, implementing a reliable client billing software can greatly enhance your efficiency and help you maintain a professional approach to invoicing and billing your clients.

Client Time Reports

Client time reports provide a comprehensive overview of the time spent by clients on various tasks and projects. These reports are essential for tracking and analyzing the productivity and efficiency of client engagements.
By capturing accurate data on how clients utilize their time, businesses can gain valuable insights into resource allocation, project management, and overall client satisfaction. With the help of client time reports, organizations can identify any bottlenecks, inefficiencies, or areas that require improvement, enabling them to make informed decisions and optimize their operations.
These reports serve as a valuable tool for enhancing client relationships and ensuring that projects are completed within the allocated timeframes and budget constraints.

Clocking In and Out

Clocking in and out refers to the process of recording the start and end times of an employee's work shift. It is a common practice in many workplaces to accurately track the hours worked by employees for various purposes, such as payroll, attendance, and labor management. Typically, employees are required to clock in upon arrival at work and clock out before leaving. This helps employers monitor punctuality, track work hours, and ensure compliance with labor regulations.
Clocking in and out can be done using various methods, including manual timecards, punch cards, biometric systems, or digital applications. It is an essential aspect of workforce management, contributing to efficiency, accountability, and fair compensation for employees.

Cloud Attendance Tracking Software

Cloud attendance tracking software simplifies and streamlines the process of tracking employee attendance. By storing attendance data on the cloud, this software eliminates the need for manual record-keeping and provides real-time access to attendance information from anywhere, at any time.
With features such as automated time tracking, employee scheduling, and leave management, this software not only saves time but also improves accuracy and efficiency. Organizations can easily generate comprehensive reports and analyze attendance patterns to make informed decisions about workforce management.

Cloud-based Time Tracking

Cloud-based time tracking is a valuable tool for businesses and individuals alike. It allows users to conveniently track and manage their time from anywhere, as long as they have an internet connection.
This technology eliminates the need for manual time tracking methods, such as spreadsheets or punch cards, which can be time-consuming and prone to errors. With cloud-based time tracking, users can easily log their hours, track project progress, and generate accurate reports for billing or payroll purposes.
Additionally, this technology often integrates with other productivity tools, such as project management software or accounting systems, streamlining workflows and improving overall efficiency. Whether you're a freelancer, a small business owner, or part of a larger organization, embracing cloud-based time tracking can greatly enhance your time management and productivity.

Cloud-based Employee Time Clock

A cloud-based employee time clock is a digital tool that allows businesses to track and manage their employees' work hours efficiently. With this technology, employees can clock in and out using their devices, such as smartphones or computers, eliminating the need for traditional punch cards or manual time clocks.
The cloud-based nature of this system means that all the time data is securely stored and accessible online, making it convenient for both employers and employees to monitor and review attendance records. Additionally, these time clocks often come with advanced features like automated scheduling, overtime calculations, and integration with payroll systems, streamlining the overall time tracking and management process. By implementing a cloud-based employee time clock, businesses can improve accuracy, reduce administrative tasks, and ensure compliance with labor regulations.

Critical Path Method

The Critical Path Method (CPM) is a project management technique used to determine the most efficient sequence of activities required to complete a project within a specified time frame. It involves identifying the critical path, which is the longest sequence of dependent activities that must be completed in order to meet the project's deadline.
By analyzing the dependencies and durations of each activity, CPM helps project managers assess the impact of potential delays, allocate resources effectively, and make informed decisions to keep the project on track. This method is widely used in industries such as construction, engineering, and software development to streamline project schedules and ensure successful project completion.

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