Free Employee Work Schedule Template
Use this free Excel template to create employee work schedule for managing employee shifts.
What is an employee work schedule template?
Creating an efficient employee work schedule is a critical part of running a successful business. However, it’s not always easy to balance the needs of your business with the needs of your employees. With multiple shifts, varying availability, and time-off requests, employee scheduling can quickly become a headache.
This is why we have created this employee work schedule template in Microsoft Excel.
This employee work schedule template is a pre-made Excel document that you can customize to meet the unique needs of your business. It’s a great way to streamline the employee scheduling process, ensure that everyone is on the same page, and reduce errors or confusion.
What you can do with this Excel employee shift schedule template:
• Schedule employees to work during the entire week
• Assign employee to shifts based on their availability
• Create your schedule by day of the week or by employees
Download the free employee work schedule template
How to use this free employee shift schedule template?
In the above template, replace “Employee 1,” “Employee 2,” and so on with the actual names of your employees.
Similarly, replace “Shift 1” and “Shift 2” with the specific shifts you have, such as “Morning Shift,” “Afternoon Shift,” or any other shift name you want to use.
The days of the week are listed across the top row. Enter the shift or day off for each employee under the corresponding day. Adjust the table as needed to accommodate more or fewer employees or shifts.
Remember to fill in the schedule for each employee for each day of the week, specifying their assigned shift or marking it as a day off.
If you would rather use an employee work template that is organized by the day of the week, then use the second template in the Excel workbook.
Why you need to create a work schedule for employees?
A well-planned work schedule ensures that employees know what is expected of them and when. A balanced shift schedule means that your employees are working optimally and have a better work-life balance.
In functions such as customer service, a well-planned staffing schedule ensures that your customers always have someone to answer their queries.
Shift management is critical to manufacturing since many plants run around the clock. Assigning employees to the right schedule is key to keeping a manufacturing shop floor producing the right goods at the right pace.
How to choose the right schedule template for your business?
Time is a valuable resource for any business and must be used well. Employee work schedule is an effective tool for managing employees’ time. But every business and function is different and needs a schedule that fits that business. That’s why you need to choose an employee work schedule template wisely.
For example, in customer service, you need to schedule employees who have similar skill sets. The goal is to have enough agents at any given point in time to be able to answer the expected number of customer queries.
But a hospital needs to schedule employees with vastly different skills, experience, and wage cost to provide 24-hour coverage. A hospital also needs to have experts on call in case of an emergency.
So the type of employee work schedule template a hospital needs is very different from the one that a call center needs.
Another factor to consider is the ease of customizing the template, because sooner or later you’ll need to do that.
It should also be easy for your workforce managers to create employee shift schedules. Your employees should find it easy to follow so they can do what’s expected of them without any confusion.