Best productivity methods
8 min read
8 min read
The modern workplace with its complexity and people wearing different hats at work & home has made it challenging to stay focused and productive. We created this blog post about popular productivity methods to help you efficiently navigate your work and personal life.
There are many productivity methods, but there is not one that fits everyone’s needs. So finding one that fits what you need and your work style becomes critical. In this blog we explore different productivity methods, when to use them, how to use them and the tool sets you would need to get maximum benefits.
Happy exploring – Hope you find the method that fits you!
This productivity and time management system developed by David Allen is focused on completing tasks in a stress free and efficient manner by using comprehensive lists and calendars.
When to use:
How to use:
This technique uses a 5-step approach to improve productivity:
Tool sets to use:
Increase productivity, take screenshots, track time and cost, and bring accountability to your team. |
This technique quite literally gamifies your productivity to fetch your rewards! Francesco Cirillo developed this method to help him study and stay focused for his exams. He used a tomato (Pomodoro in Italian) shaped timer and hence the name.
When to use:
How to use:
This method yields the best results when there is some homework done.
Once your groundwork is done, you can put the method to use:
Tool set to use:
This productivity technique has been proven multiple times in the history of America – be it construction of Interstate Highway System, creating NASA or including Alaska/Hawaii into US, this method has always worked. Used by 34th president of USA Dwight D. Eisenhower and documented by Stephen Covey, this method has also come to be known as Time Management Matrix.
When to use:
How to use:
It is critical to understand two terms to use this method.
The matrix can be divided into four quadrants:
For this technique to be effective, having a right balance of tasks spread across these 4 quadrants is important.
Tools to use:
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Bring accountability to your team |
OKRs is a goal setting framework used by multi-national corporations such as Google, Disney, IBM etc., This method helps drive results because of the data driven metrics that are defined to measure and track goals. OKR evangelist John Doerr has defined some standard OKRs and KPIs that help measure both teams and individuals.
When to use:
How to use:
A few terms to understand for this method to work effectively.
Defining Objectives and Key results are the meat of this method. How well these are set and achieved defines the effectiveness of this method.
A few examples of OKR can be a website redesign project.
Objective – Redesign the web portal for Hivedesk to look modern
Key Results – Develop mockups, narrow down on theme to use, Review and evaluate the new design, Develop newly designed website
Tools to use:
This productivity technique is focused on bringing structure into your daily routine and hence enhances the capability to knock out tasks. There are multiple variations of this technique such as time batching, day blocking etc. These revolve around the idea of dividing the day into chunks of time to focus on tasks.
When to use:
How to use:
In preparation to use this technique, make sure you group your tasks into common areas, prioritize categories and try to get an idea of what’s coming in the upcoming week.
Tools to use:
Outlook or Google Calendar
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